Privacy Policy

1. Privacy policy overview

• You sign in with an Aptos wallet. We do not ask for your name, email address or password.
• We keep the videos you upload or record, and what VideoMind makes from them, so the Services can work. You can delete them at any time.
• We send your videos’ sound and text to AI providers to transcribe and understand them. We do not sell your information or use it for advertising.
• If you connect YouTube, we use that permission only to upload what you ask us to upload, and you can remove it at any time.
• Anything you choose to store on Shelby is public on a decentralized network and cannot be deleted by us.
• You can delete your information yourself in Settings (Delete my data), or ask us at privacy@vidzmind.xyz. We do it within 7 days.

2. Information we collect

Information you give us

• Your wallet address. Signing in proves you control an Aptos wallet. We keep its public address and a record of your sessions. We never see or store your private keys.
• Profile. The display name and short bio you choose to add, shown on your public profile.
• Videos and recordings. The files you upload, or record in your browser and upload, with the title, description, category, tags, collections and visibility you set.
• What you write. Bookmarks and notes, edited chapters, questions you ask about a video, and messages you write in a live event’s chat with the name you give there.
• Live events. When you go live, your camera or screen and your sound are sent to viewers. If live captions are on, what you say is written down and kept with the event.
• Settings. The defaults you choose in Settings and the language you pick while signed in, kept with your wallet so they follow you to other devices.
• Messages to us. Whatever you include when you write to us.

Information made by the Services

• For each video: a transcript with times, chapters, a summary, highlights, suggested tags, captions, search passages, thumbnails, an audio copy, and any clips you make.
• Where you stopped watching a video, so you can continue.
• For each video, how many times it was viewed, for how long, and how many views reached the end, as totals per day. These totals say nothing about who watched.
• A record of usage quantities, such as minutes transcribed, AI tokens and bytes stored, tied to your wallet and video. It holds amounts, not content.
• For videos stored on Shelby, the public record of that storage (blob name, size, payment period).
• Credits. What you added, spent, had set aside and owe for storage, with the transaction hash of each top up. A top up is a transfer on the Shelby network, so the transfer itself is public there.

Information collected automatically

• Your IP address is used for a short time, in memory only, to limit how often requests can be made. We do not store it in our database.
• Our hosting providers keep standard server logs (such as IP address, time, page requested and browser type) for security and operations, under their own policies.
• When a video plays for 5 seconds, the browser tab tells us, and then reports how long it has played, so the owner can see view counts. The tab sends a random number, kept only in that tab, so replays in it count as one view. We hold that number in memory only, never in our database, and forget it within a day. Only the daily totals are stored.
• We do not use cookies for this, and we do not use outside analytics, advertising or tracking tools. Your browser’s language setting is read to show the site in your language; it is not stored.

Information from other sources

• From Google, if you connect YouTube: see Google and YouTube data.
• From the Aptos and Shelby networks: public records about storage, and the top up transfers, tied to your wallet address.

3. How we use information

• To provide the Services: store and play your videos, make transcripts, chapters, captions, search and answers, run live events, make clips, and publish to YouTube when you ask.
• To show what you choose to share: public and unlisted videos, your public profile, and live event pages.
• To show owners how their videos and live events are watched, as totals (Analytics).
• To keep the Services safe and fair: sign in, prevent abuse, apply daily limits, and investigate problems.
• To understand cost and usage, to charge credits for the actions you take and the files you keep, and to check your top ups on the Shelby network.
• To answer you when you contact us, and to tell you about important changes.

We do not sell your information, use it for advertising, or use your content to train AI models.

4. How we share information

We share information only as needed to run the Services, with these providers, who process it for us:

• Vercel hosts the website. Render runs our servers. Turso holds our database. Cloudflare R2 stores video files.
• OpenAI receives your videos’ sound to transcribe it, transcript text to make search passages, and live event sound for live captions.
• Anthropic receives transcripts, and the questions you ask, to make chapters, summaries and answers.
• LiveKit carries live video, sound, captions and chat between the host and viewers.
• Google receives the videos you choose to publish to YouTube, with the details you set.
• Resend sends VideoMind’s emails. Today these go only to the people who run VideoMind’s admin dashboard (sign in links and security notices), not to users. Open and click tracking is off.

Other people see what you make public or share: videos you set as public or unlisted (and their transcripts and answers to questions about them), your public profile, live events, and your chat messages in them. A private video is shown only to you.

We may also disclose information if the law requires it, to protect people’s safety or our rights, or as part of a transfer of the Services to a new operator, who would be bound by this policy.

5. Google and YouTube data

If you choose to connect YouTube, VideoMind asks Google for permission to upload videos to your channel (the youtube.upload scope) and for your Google account’s email address, which we show so you know which account is connected. We do not ask for permission to read your channel, your videos or anything else in your Google account.

• What we store: your Google account email, the permission Google gives us (encrypted), and a record of each upload you start (its title, privacy setting, status and YouTube video ID).
• How we use it: only to upload the videos and clips you choose, with the details you set, and to show you their status. We do not use it for anything else, share it, or sell it.
• VideoMind’s use of information received from Google APIs follows the Google API Services User Data Policy, including its Limited Use requirements.
• By using the YouTube features you also agree to the YouTube Terms of Service. Google’s handling of your data is described in the Google Privacy Policy.
• Removing access: use Disconnect on any of your video pages, which deletes the stored permission and asks Google to revoke it. You can also remove VideoMind at any time from your Google account’s security settings at security.google.com/settings/security/permissions.
• Deleting stored data: our normal procedure for deleting stored data is: disconnecting deletes the stored permission and email at once; deleting a video deletes its upload records; and Delete my data in Settings deletes everything at once (or ask us at privacy@vidzmind.xyz, and we do it within 7 days). Videos already on YouTube stay on your channel; remove them in YouTube Studio.

6. Storing on Shelby

You can choose to store a video’s original file on Shelby, a decentralized storage network on Aptos, signed by your own wallet. Anything stored there, and the record of it, is public: anyone with its address can read it. We cannot delete it, and making a video private in VideoMind does not remove a copy already on Shelby. Shelby’s current networks are early and may lose data. A private video is never sent to Shelby unless you choose to.

7. Information on your device

We do not use cookies for tracking or advertising. The site sets one cookie, only to remember the language you pick, and keeps a few things in your browser’s storage so it works:

• Your language (the vm_lang cookie): set only when you pick a language, and kept for a year. Until then the site follows your browser’s language.
• Your sign in session, so you stay signed in (for up to 7 days).
• Your preferences, such as whether captions are on and the defaults for new uploads.
• For a live event’s chat, your chat pass and name, until you close the tab.
• A random number for the tab, so plays in it are counted as one view, until you close the tab.
• Your wallet extension may keep which wallet you last used.

You can clear these at any time in your browser.

8. How we store and secure information

Information is stored by the providers above, who may process it in the United States and other countries. We protect it with encrypted connections, short lived signed addresses for video files, sessions that expire, permission checks on every request, and encryption of stored YouTube permissions. No system is perfectly secure, and we cannot promise that information will never be accessed without permission.

9. How long we keep information

• Videos and everything made from them: until you delete the video. Deleting a video deletes its files, transcript, chapters, clips, search passages, notes and watch places, its view totals, and its YouTube upload records.
• Unfinished uploads: deleted after 7 days.
• Sessions: they expire after 7 days.
• Profile, settings, live events with their captions and chat, and your wallet record: until you delete them in Settings or ask us to.
• Usage quantities and the record of your credits (what was added, spent, refunded and owed for storage, with the transaction hashes of top ups): kept as business records, without content, also after you delete your data.
• If we suspend a wallet for breaking our Terms, a record of the suspension (the wallet address, the date and the reason) is kept until the suspension is lifted, even if the wallet’s other data is deleted.
• Copies made by providers for backups or logs are removed on their own schedules.

10. Your choices and rights

• Access and change: your library, profile and settings are in the app. You can edit your details at any time.
• Delete: delete any video from the library, or everything at once with Delete my data in Settings, which takes effect immediately. You can also write to privacy@vidzmind.xyz from a message that names your wallet address; we complete deletions within 7 days, and we may ask you to prove you control the wallet.
• Disconnect YouTube as described in Google and YouTube data.
• Visibility: set any video to private, unlisted or public.
• Depending on where you live, you may have more rights, such as to receive a copy of your information, to object to or restrict some processing, or to complain to a data protection authority. Write to us and we will help.

11. Children

The Services are not meant for children under 13, and we do not knowingly collect information from them. If you believe a child under 13 has given us information, write to privacy@vidzmind.xyz and we will delete it.

12. United States privacy disclosures

In the last 12 months we have collected these categories of personal information, for the purposes in How we use information: identifiers (wallet address, Google account email if you connect YouTube), content you provide (videos, sound, text), commercial information (credits added, spent and owed), internet activity needed to run the Services (sessions, watch places, usage quantities), and inferences only in the form of the summaries and chapters made from your own videos.

We do not sell personal information, and we do not share it for cross context behavioral advertising. We do not use sensitive personal information to infer characteristics about you. You may ask to know, correct or delete your information as described above, and we will not treat you differently for doing so.

13. Changes to this policy

We may update this policy as the Services change. We will change the date at the top, and for important changes we will give notice on the site before they take effect.

14. How to contact us

For privacy questions, complaints or deletion requests, write to privacy@vidzmind.xyz. VideoMind is operated by its founder, an individual.